2019 International Teacher Tour

Seminar 2019 is excited to announce the 2019 International Teacher tour! This tour features three outstanding teachers who will be available to teach in conjunction with Seminar 2019 held in St. Louis, Missouri, October 30 – November 3, 2019.

Click on each teacher’s photo to see their classes.

Here’s how you can participate:

  • Learn about the teachers by reading their biographies and exploring the classes they offer. Click on their photos above to find class descriptions and photos.
  • Talk to your chapter about which teacher you would like to invite and what classes you would like to offer. Consider the financial responsibilities before submitting your request. Details involving teacher pay, travel expenses, visa costs, lodging, meals, etc. are found in the FAQ section below.
  • Submit your request no later than January 31, 2019. Download the Teacher Request Form HERE. The request MUST be signed by either the Chapter President (for classes hosted by individual chapters) or by the Region Director (for classes hosted by regions). We strongly encourage you to scan and email your request to egaseminar2019itt@gmail.com in order to ensure timely delivery. Requests sent via regular mail should be sent to the address on the form in time to meet the deadline.

Please understand that there will be a limited number of venues for each teacher. We expect to receive more requests than we will be able to accommodate and, therefore, will use the lottery process to determine the actual venues selected.

For details and more information review the FAQ Section below. For any additional questions please email Mary Chamberlain, Seminar 2019 ITT Coordinator, at egaseminar2019itt@gmail.com. We look forward to hearing from you.

FAQs

  • Introduction

    Our goal for the 2019 International Teacher Tour is “no surprises” – except pleasant ones. To that end, we have prepared a FAQ that covers a wide range of issues. Please read it carefully and, if you have questions, contact egaseminar2019itt@gmail.com. We will be updating this FAQ as needed in response to your questions, so check back to this page periodically.

  • Who may request to host an ITT teacher?

    Only EGA chapters or regions may request to host a teacher. All teaching arrangements must be made through the ITT process; failure to do so may jeopardize the teacher’s visa application.

  • How do we request a participating teacher?

    The Teacher Request Form must be submitted no later than January 31, 2019. We strongly recommend that in order to ensure timely delivery, you scan the form once it is signed and email it to egaseminar2019itt@gmail.com. Requests sent via regular mail should be sent to the address on the form in time to meet the deadline. The Chapter President (if hosted by a chapter), or Region Director (if hosted by a region), must sign the form indicating that they have board approval to host a class.

  • How are class venues selected?

    Each teacher has a limited number of available days to teach (see the page for each teacher for the dates he/she is available). If there are more requests for a teacher than available days, a lottery will be held to determine the selection of venues. If a lottery is necessary, all requestors will be contacted by approximately February 15th with the results. You can increase your odds of hosting a teacher by listing a second and third choice on your request. If the schedule for your first choice teacher is filled, you will be considered for your second choice, etc.

  • How are teaching dates arranged?

    Selected venues will be plotted on a map in a logical route that returns the teacher to their home. Backtracking will be avoided and travel arrangements will be considered when dates are confirmed. The schedule will include travel days and may include teacher rest days. In order to make maximum use of the limited time the teachers will be in the US, it is inevitable that some classes will be scheduled mid-week. Requesting chapters or regions need to be flexible.

  • What are the financial responsibilities of each host chapter/region?

    There are three general categories of expenses that chapters/regions need to consider when deciding whether or not to request an ITT teacher:

    • Teaching fees and kit fees. Each venue will be responsible for paying a teaching fee of $400.00 per teaching day. For example, a 2-day class will have a teaching fee of $800.00 ($400 x 2 days = $800). Kit fees vary and are specified in the description for each class.
    • Local costs. This will include the teacher’s lodging, meals, local transportation, and any incidental expenses while at your location. It may also include room rental for the classroom and any refreshments or beverages you choose to provide to the class.
      • Lodging. You can control these costs, to some extent, by asking a local member to host the teacher in their home and provide some meals.
        • If the teacher stays in a private home, please make every effort to insure that he/she will have a private bathroom, the ability to do laundry if necessary, and internet access. We will advise you if the teacher has any allergy issues that might impact where they can stay (e.g. a cat allergy) or what they can eat (e.g. a peanut allergy).
        • If you do not have a local member available to host the teacher, you will need to make arrangements at a hotel. If possible, the chapter should pay the hotel bill directly so that the teacher will not have to incur the expense. It also helps if the hotel provides breakfast and has restaurants nearby.
      • Travel days. On travel days, both the location the teacher is departing from and the one that he/she is going to should expect to provide some meals.
      • Teacher rest days. The teacher’s itinerary will include rest days in some locations; how often this happens will depend on the specific schedule and travel arrangements. The host chapter will be responsible for lodging and meals on rest days.
      • Per Diem/Meal Allowance. If the host chapter is not able to provide all meals directly, you should be prepared to reimburse the teacher as appropriate in accordance with your local policy. Please be prepared to explain your policy to the teacher when he/she arrives.
    • Shared Costs. Certain costs will be shared among all venues (including Seminar) based on the total number of teaching days. These costs can vary widely based on the specifics of the actual tour schedule.
      • The shared costs are funded by Seminar and include:
        • Teacher transportation to and from the US;
        • Visa costs in teacher’s country of residence, including local travel to obtain the visa;
        • U.S. visa fee and any additional application expenses;
        • Trip insurance (if applicable);
        • Telephone charges incurred by teacher to arrange tour;
        • Foreign express mail delivery of air tickets and other important documents if incurred;
        • Teacher travel within the US between venues; and
        • Administrative costs for the ITT program.
      • Here is an example based on a previous ITT. The total costs are $5000 and the teacher is scheduled to teach 5 days at Seminar and 12 days at 6 different venues, for a total of 17 teaching days. The shared cost for each venue would be $294.12 per teaching day. A chapter that is hosting a 2 day class would therefore be responsible for $588.24 in shared costs. These shared costs are paid to the Seminar Treasurer after the class is held.
      • Shared costs can vary widely, based on where the teacher lives and his/her specific tour schedule. For your budget planning purposes, you should work with the following estimated shared costs:
        • Lorna Bateman: $225-275
        • Gary Clarke: $400-450
        • Mike Parr: $300-350
      • After all requests are received and tour schedules are finalized, this estimate will be revised and could go up or down. Until the schedules are finalized, it is simply impossible to provide an exact amount for the shared costs.
    • Other financial concerns. Venue hosts in California may have an additional requirement due to California’s state income tax laws. Should this apply, the ITT Coordinator will work with the venues concerned directly.
    • Sample Budget Worksheet. If your chapter/region has not hosted an ITT teacher before, you may find this sample budget worksheet helpful. The PDF version shows a hypothetical example that illustrates how to use the worksheet. The Excel version is a blank version with the formulas embedded that you can use to calculate your costs.
  • What are the administrative responsibilities of each host chapter/region?

    • Contracts and Letters of Agreement. If your request to host an ITT teacher is approved, you can expect to have to sign two documents: a Contract for Teaching Services and a Letter of Agreement. Both documents must be signed by the chapter’s President (for classes hosted by chapters) or by the Region Director (for classes hosted by Regions). Both documents are prepared by the ITT Coordinator and sent to the venue host for signature. We expect to use an electronic signature process via the internet.
      • The Contract for Teaching Services is between the host chapter/region and the teacher. It specifies what classes will be taught and when, details relating to kit fees, and teaching fees and expenses.
      • The Letter of Agreement is between the host chapter/region and Seminar 2019. It specifies the maximum amount of shared costs the host chapter/region will be responsible for, based on the estimate described above. If the actual costs are lower than the maximum estimated in this agreement, the amount the venue is required to pay will be reduced; it will not exceed the amount specified in this agreement.
    • Class administration. You are responsible for recruiting and registering students, arranging for a classroom space and equipment, ordering and receiving class kits, and the many other tasks that occur when hosting a teacher. We will provide guidance on some of these issues as things progress, and will respond to questions. We will also provide assistance in advertising your classes.
  • Is submitting a Teacher Request a firm commitment?

    We understand that circumstances change, and we will work with you as much as we can. However, once the Contract and Letter of Agreement are signed, the host chapter/region has made a firm commitment to participating in this tour. You will not be able to withdraw at a later date.

  • May non-EGA members take these classes?

    Each host chapter/region may make this determination, based on their local circumstances.

  • What if I still have questions?

Questions?

For 2019 International Teacher Tour questions, please email Mary Chamberlain, Seminar 2019 ITT Coordinator, at egaseminar2019itt@gmail.com.

Solveig Walstrom
2019 Seminar Chairman

Sandra Gordon
2019 Seminar Dean of Faculty